Sensory-Inclusive Venue & Event Checklist

Advance information

• Publish address, entrance, parking/transport, timings and contact point.
• Explain registration and what happens on arrival.
• State how match calls and schedule changes are communicated.
• Where possible, show photos of the entrance/playing area or provide a simple venue description.

Sound

• Review avoidable background noise near registration and welfare areas.
• Make match calls understandable and use visual information where feasible.
• Do not assume louder is always clearer.
• State any rules around headphones/ear protection before play.

Light and visual environment

• Maintain appropriate sporting lighting while reducing avoidable flicker/glare where feasible.
• Use clear signs and uncluttered instructions.
• Avoid relying only on colour to communicate essential information.

Waiting and predictability

• Use one authoritative source for schedules.
• Give realistic updates when events are delayed.
• Explain what changed, what stayed the same and what happens next.
• Provide a quieter welfare/waiting option where practical.

Staff practice

• Do not demand eye contact.
• Ask before touch.
• Give time to process non-urgent information.
• Do not treat sensory distress as deliberate bad behaviour by default.
• Know the safeguarding route.

The real-world test

Do not assess the venue only when empty. Recheck it during an actual event: music, crowds, commentary, lighting, match calls, queues and last-minute schedule changes can alter the sensory and communication environment significantly.

This is an improvement checklist, not an “autism-friendly” accreditation or legal certification.